Introducing Symposium 2024, your catalyst for change!
As a valued partner, we understand the importance of staying ahead in today's rapidly evolving landscape. Our 31st annual Symposium goes beyond just knowledge sharing. It's an immersive experience that fosters connections with SSC clients, creating valuable networking opportunities that can lead to collaborations, partnerships, and endless possibilities for growth.
Join us at The Ritz-Carlton Bacara in Santa Barbara and embrace the transformative power of knowledge, ideas, and connections.
Dates & Location
Exhibit Dates: January 24-27, 2024
Arrival: Tuesday, January 23 (Set up from 3-9pm)
Departure: Sunday, January 28
Booth breakdown begins at the conclusion of the meeting Saturday, January 27 at 1:30 pm. We encourage you to leave Sunday so you can stay for the farewell dinner on Saturday evening.
The Ritz-Carlton Bacara
8301 Hollister Ave, Santa Barbara, CA 93117
805.968.0100
Registration
Experience firsthand how this event will be the catalyst that propels you towards a renaissance in all aspects of your professional and personal journey. Don't miss out on this opportunity to redefine what's possible for your future success, register today.
Hotel Options
As you plan your upcoming visit to Santa Barbara, we wanted to make your stay as comfortable and convenient as possible. With several stunning hotels in the area, all located within a convenient 10-minute drive from the meeting venue, these hotels not only provide easy access but also promise a delightful experience during your time in this beautiful city. Whether you're seeking luxury accommodations at The Ritz-Carlton or looking for something more affordable without compromising on comfort—below are some options that will suit your preferences perfectly.
Ritz-Carlton Bacara
This breathtaking resort, nestled on the California coastline, offers unparalleled views of the Pacific Ocean, lush gardens, and endless amenities for the special Seattle Study Club rate of $405 per night, plus taxes and fees.
Please understand that in exchange for the incredible room rates, a nonrefundable deposit equal to four nights’ room rental will be charged at the time of booking.
The Ritz-Carlton Bacara
8301 Hollister Ave, Santa Barbara, CA 93117
805.968.0100
Courtyard Marriott
Relax in style at our Santa Barbara, Goleta hotel! Look forward to a rewarding stay in California at Courtyard Santa Barbara Goleta. A family-friendly hotel in Santa Barbara is just four miles from the Santa Barbara Municipal Airport. Enjoy easy access to top destinations, such as the University of California Santa Barbara, beautiful beaches and pristine golf courses. Designed with a style that reflects the city's rich Spanish history... See More
Courtyard by Marriott Santa Barbara Goleta
401 Storke Rd, Goleta, CA 93117
805.968.0500
Rates range between $261-$315 per night, plus taxes and fees.
About 3.5 miles away (8 min drive)
The Steward
Tucked within the verdant grounds of the historic Sexton House, The Steward Santa Barbara proposes a refreshing take on a sustainable getaway. We invite you to explore their all-suite hideaway rooted in horticulture, discover its inspiring creative spaces, and savor California-grown flavors that feed the soul.
Use the code: SSC when booking your suite for to get the special $369 per night rate.
Steward Santa Barbara, a Tribute Portfolio Hotel
5490 Hollister Ave, Santa Barbara, CA 93111
805.683.6722
About 7 miles away (10 minute drive)
Hilton Garden Inn
Modern hotel near downtown Santa Barbara, located in Goleta, a short walk from shopping and dining. The University of California Santa Barbara and Santa Barbara Airport are within three miles. Goleta Beach Park is 10 minutes away and they’re only 11 miles from downtown Santa Barbara. There is an on-site restaurant, fitness center, outdoor pool and a rooftop bar where you can enjoy mountain views!
Hilton Garden Inn Santa Barbara/ Goleta
6878 Hollister Avenue , Goleta, CA, 93117, US
805.562.5996
Rates range between $254-$283 per night, plus taxes and fees.
About 3 miles away (7 min drive)
High Traffic Times
We have identified certain time slots during the event when booth traffic tends to be at its peak. By strategically planning your booth activities around these peak periods, you can maximize your exposure and engagement with potential customers. This will give you an excellent opportunity to showcase your products/services, network with industry professionals, and generate valuable leads.
Wednesday, January 24
Breakfast: 7:00- 7:45 am
AM Break: 10:45-11:10 am
Lunch Transition: 12:50-1:00 pm
Beer Garden: 4:15-5:00 pm
Thursday, January 25
Breakfast: 7:15-7:50 am
AM Break: 10:40-11:15 am
End of the Day Transition: 1:00-1:15 pm
Friday, January 26
Breakfast: 7:15-8:00 am
AM Break: 10:05-10:35 am
Lunch Transition: 11:35-11:45 am
PM Break: 2:55-3:25 pm
Saturday, January 27
Breakfast: 7:15- 8:00 am
AM Break: 10:10-10:30 am
Closing of Meeting: 12:55-1:20 pm
Afternoon: Exhibitor Breakdown
(Area will need to be cleared by 3:30 pm)
While we anticipate higher footfall during these times, please note that as we continue refining the meeting schedule, there may be revisions. Rest assured, we will provide you with an up-to-date schedule during registration to ensure you have the latest information on high traffic times.
Shipping Information
Please schedule your shipment to arrive at the Ritz-Carlton no earlier than Thursday, January 18.
The Ritz-Carlton Bacara, Santa Barbara
Attn: Angela Miranda/MSE
8301 Hollister Ave Santa Barbara, CA 93117
Hold For: SSC/ Sponsor/Exhibitor Name
Hotel delivery fees
$7 per box, per delivery
$100 per pallet, per delivery
Please note, hotel delivery fees will be at your own expense.
Booth Security
The exhibitor area is not a secured space. We recommend you remove high value items from your booth nightly. If you choose to leave items at your booth, we suggest shipping a tablecloth to drape over your exhibit booth when you are not there. Seattle Study Club is not responsible for any lost or stolen items.
Ad Submissions
Showcase your products or services at our upcoming Symposium.
We invite you to submit an ad for inclusion in the printed program journal (distributed at Symposium). But that’s not all—we are also creating a dedicated pre-symposium partner offer web page where we will showcase your products or services to Symposium participants. This is your chance to grab the attention of our attendees and drive traffic to your booth in the exhibit area. We encourage you to create an exclusive offer for the meeting, although it's not mandatory.
Ads must be submitted by December 15 to be included in the printed program journal.
Digital only ads for the pre-symposium partner offer page must be submitted no later than December 30.
Specifications:
• Ad size is 8.5 x 11 inches.
• Images should at least 150 dpi. (For print: 225–300 dpi.)
• Do not include bleeds, crop marks, or any other printing information. (For print: 1/8 inch bleed on all sides with crop marks.)
• Include URL link that goes to a landing page hosted on your website.
• Required ad file submission format is JPG. (For print: High-res PDF.
Social Functions
Over the years, partners have discovered that their most successful interactions with attendees occur during our social functions. These events provide a relaxed atmosphere conducive to building connections and fostering collaborations. We highly encourage you to take full advantage of these opportunities by strategically positioning yourself next to doctors during our lunches or engaging with them during our evening performances.
For the other evenings, many have found success in making dinner arrangements with attendees on their own before joining everyone at the evening entertainment later that night. This informal setting allows for more focused conversations and creates a memorable experience for both parties involved.
To assist you in planning your schedule, please find below a schedule outline.
Wednesday, January 24
Lunch—12:45-2:00 pm Seat yourself next to doctors
Welcome Party— 5:30 pm
Thursday, January 25
Afternoon (after 1:00 pm) and evening at your leisure—Make arrangements with doctors
Friday, January 26
Lunch—11:35 am-12:50 pm Seat yourself next to doctors
Evening at Leisure—5:30 pm
Concert— 8:30 pm
Saturday, January 27
Farewell Dinner Party— 6:00 pm
AV Equipment
If you require electrical power at your booth or have any audio/visual needs, please download, fill out and submit the AV order form no later than Friday, January 5. Please note, AV purchased will be at your own expense.
Certificate of Insurance
Exhibiting companies must submit a copy of their certificate of insurance to Seattle Study Club by Friday, January 5, 2024. Certificates must include the following information:
Insured: Full company name and mailing address
Date of the Meeting: January 24-27, 2024
Coverage Dates: January 23-27, 2024
This includes exhibitor move-in, show dates and move-out.
Additional Insured: Seattle Study Club, Inc, The Ritz-Carlton Bacara, Santa Barbara, CA, and their respective members, officers, trustees, directors, agents, employees, contractors and assigns. Use of facilities for the meeting held through January 27, 2024. Inclusive coverage includes hold harmless and waiver of subrogation.
Liability Amounts: Minimum amounts of $1,000,000 combined single limit bodily injury and broad form property damage coverage, including broad form contract liability and business interruption. insurance, are required. Seattle Study Club reserves the right, in its sole discretion, to cancel the application and contract for exhibit space of any exhibitor failing to meet these insurance requirements.
