Symposium 2025 Partner Prospectus
Introducing Symposium 2025, Redrawing the Future of Dentistry!
As a valued partner, we understand the importance of staying ahead in today’s rapidly evolving landscape. Our 32nd annual Symposium goes beyond just knowledge and sharing. It’s an immersive experience that fosters connections with SSC clients, creating valuable networking opportunities that can lead to collaborations, partnerships, and endless possibilities for growth.
Join us at The Ritz-Carlton Key Biscayne in Miami and embrace the transformative power of knowledge, ideas, and connections.
Dates & Location
The Ritz-Carlton Key Biscayne
455 Grand Bay Drive
Key Biscayne, Miami, FL 33149
305.365.4500
Exhibit Dates: January 22-25, 2025
Arrival: Tuesday, January 21 (Set up from 4-9pm)
Booth teardown: Saturday, January 25 (1:30pm)
Departure: Sunday, January 26
Registration
Experience firsthand how this event will redraw the future of dentistry. As a partner at the Seattle Study Club Symposium, you are in for a unique experience. We treasure the friendships we have with partners like you, and we want you to succeed. Don’t miss out on this opportunity to redefine what’s possible for your future success.
Hotel Information
Located on an exclusive five-mile-long barrier island, The Ritz-Carlton Key Biscayne, Miami is just minutes from dynamic downtown Miami yet provides an atmosphere of sequestered serenity. With elegant architecture inspired by West Indies Colonial design, The Ritz-Carlton Key Biscayne, Miami is one of the finest beach hotels Florida has to offer.
Join us and step into coastal paradise at this year’s annual Symposium.
Booth Security
The exhibitor area is not a secured space. We recommend you remove high value items from your booth nightly. If you choose to leave items at your booth, we suggest shipping a tablecloth to drape over your exhibit booth when you are not there. Seattle Study Club is not responsible for any lost or stolen items.
High Traffic Times
We have identified certain time slots during the event when booth traffic tends to be at its peak. By strategically planning your booth activities around these peak periods, you can maximize your exposure and engagement with potential customers. This will give you an excellent opportunity to showcase your products/services, network with industry professionals, and generate valuable leads.
While we anticipate higher footfall during these times, please note that as we continue refining the meeting schedule, there may be revisions. Rest assured; we will provide you with an up-to-date schedule during registration to ensure you have the latest information on high traffic times. *Times may vary slightly.*
Wednesday, January 22
Breakfast: 6:45 – 7:45 am
AM Break: 10:10 – 10:30 am
Lunch: 12:25 – 1:45 pm
PM Break: 3:45 – 4:15 pm
End of Day Transition: 5:00 pm
Thursday, January 23
Breakfast: 6:45 – 7:45 am
AM Break: 10:15 – 10:45 am
End of Day Transition: 1:00 pm
Friday, January 24
Breakfast: 6:45-7:45 am
AM Break: 9:40-10:00 am
Lunch: 12:10 – 1:30 pm
End of Day Transition: 4:45-5:00 pm
In addition, groups will be moving through exhibit space between breakouts at various times of the day.
Saturday, January 25
Breakfast: 6:45 – 7:45 am
AM Break: 9:30-10:00 am
Closing of Meeting: 12:15-12:30 pm
Best Case Awards Ceremony outside Lawn (Weather Permitting): 12:30 – 1:00 pm
Afternoon: Exhibitor Breakdown
Join us and step into coastal paradise at this year’s annual Symposium.
Social Functions
Over the years, partners have discovered that their most successful interactions with attendees occur during our social functions. These events provide a relaxed atmosphere conducive to building connections and fostering collaborations. We highly encourage you to take full advantage of these opportunities by strategically positioning yourself next to doctors during our lunches or engaging with them during our evening performances.
For the other evenings, many have found success in making dinner arrangements with attendees on their own before joining everyone at the evening entertainment later that night. This informal setting allows for more focused conversations and creates a memorable experience for both parties involved.
To assist you in planning your schedule, please find below a schedule outline.
Wednesday, January 22
Lunch: 12:30-1:30 pm (seat yourself next to doctors)
Welcome Party – 6:30 pm
Thursday, January 23
Afternoon (after 1:00 pm) and evening at your leisure – (Make arrangements with doctors)
Friday, January 24
Lunch: 12:00-1:15 pm (Seat yourself next to doctors)
Evening entertainment and dinner – 6:00 pm
Band – 8:00 pm
Saturday, January 25
Afternoon and Evening at leisure – 1:30 pm
Cocktails & music poolside – 8:00-10:00 pm
Shipping Information
Please schedule your shipment to arrive at the Ritz-Carlton no earlier than Thursday, January 16.
The Ritz-Carlton, Key Biscayne
Attn: Scott Schaefer
Hold for: Seattle Study Club Symposium/Partner Name
Event Date: January 22, 2025
455 Grand Bay Drive
Key Biscayne, FL 33149
Hotel Delivery Fees
$7 per box, per delivery
$125 per pallet, per delivery
Please note, hotel delivery fees will be at your own expense
Certificate of Insurance
Exhibiting companies must submit a copy of their certificate of insurance to Seattle Study Club by Friday, January 3, 2025. Certificates must include the following information:
Insured: Full company name and mailing address
Date of the Meeting: January 22-25, 2025
Coverage Dates: January 21-25, 2025
This includes exhibitor move-in, show dates and move-out.
Certificate Holder: The Ritz-Carlton Key Biscayne
455 Grand Bay Drive
Key Biscayne, Miami, FL 33149
Additional Insured: Seattle Study Club, Inc, The Ritz-Carlton
Key Biscayne, Miami, FL, and their respective members, officers, trustees, directors, agents, employees, contractors and assigns. Use of facilities for the meeting held through January 25, 2025. Inclusive coverage includes hold harmless and waiver of subrogation.
Liability Amounts: Minimum amounts of $1,000,000 combined
single limit bodily injury and broad form property damage
coverage, including broad form contract liability and business interruption. insurance, are required. Seattle Study Club reserves the right, in its sole discretion, to cancel the application and contract for exhibit space of any exhibitor failing to meet these insurance requirements.
AV Equipment
If you require electrical power at your booth or have any audio/visual needs, please download, fill out and submit the AV order form no later than Friday, January 3. Please note, AV purchased will be at your own expense.
